“A birth date is a reminder to celebrate life as well as to update life.”
Coming up with ideas for your kid’s birthday party can be a stressful, challenging, and overwhelming experience, especially if it’s the first time you’re doing it. Do you want your kid’s birthday party to be just perfect and a memorable experience for them as the years pass by?
Keep in mind that a birthday party can only be a success if you plan and are organized about the steps you need to take. To help reduce your burden, we have shared the ultimate birthday planning guide with you so that your kid’s birthday party can be the talk of the town.
Without any further delay, let’s get right into the birthday party planning details.
1. Select a theme
Do you and your kids love going to theme parties? Do you feel theme birthday parties are more fun, exciting, and easy to set up? If yes, then your very first step should be thinking of a unique and creative theme that your kid with love.
Think of your child’s interest or something that they are crazy about. It could be a cartoon character, a TV show, or maybe their favourite activity such as gaming or painting. Once you finalize an idea, check if the accessories are easily available for the theme. Even if you cannot find the accessories at a party shop, there’s no need to be disappointed as you can always make them at home.
However, if you are having trouble deciding a theme for the birthday party, some popular ones include unicorns, superheroes, mermaids, pirates, Disney, and Barbie.
2. Create a budget
As birthday’s come only once a year, you need to budget a few weeks ahead of the birthday party so that you can throw the best party ever. Create a list of the finances that will occur, such as the décor, food, cake, theme, and the kid’s clothes.
As your child will be the guest of honour, you should ensure that their outfit and shoes match the theme. Once you have completed the budget, you’ll automatically know where you stand. If you start planning a few weeks earlier, you can also pick some extra shifts to collect money for the party.
Having a budget will ensure that you don’t end up overspending and regretting later on. Make sure you stick to the budget you have finalized because some unexpected last-minute expenses might pop up out of nowhere.
3. Choose the location
It is important that you choose the most suitable location if you are looking forward to planning the perfect birthday party. You wouldn’t like to end up with a location that is too crowded or stuffy, right? While there are many birthday party places in Brampton, you should pick a comfortable spot for everyone.
If you have a limited budget, do you think your house will be a suitable venue for the birthday party? Or, if you want to go with an outdoor venue, keep in mind the costs that the planners will charge you for the theme, decorations, and food.
Another very important point which people forget is that they don’t take the weather into consideration. You won’t want your outdoor party to blow up because of a sudden storm. If it’s winters or the rainy season, consider getting an indoor venue to be at ease.
4. Shortlist the guests
Once your final budget is calculated and you have finalized the location, then comes another main step. Obviously, you and your kid won’t be able to enjoy the birthday party without having people over.
Sit with your family and write down the names of people you would like to invite, starting from your family. Ask your kid about the number of friends they are expecting to come over and calculate the estimated number of people for the party.
Make sure you don’t go overboard with the number of people you invite because you will have a limited budget and venue to host. It will be a very embarrassing situation if people don’t have a place to sit or plates to eat from.
5. Send out the invitations
Would you like to add more creativity to the birthday party you are throwing for your kid? How about customized birthday party invitations that match the theme of the party? That would look cool, wouldn’t it?
To involve your kid in the planning process, you can develop unique and creative DIY birthday card ideas. If you haven’t made birthday cards before, you can follow a YouTube tutorial on arts and crafts.
Also, request your guests to confirm their presence at the birthday party so you can make arrangements accordingly. Don’t forget to mention the party’s timing on the invitation as many venues have a strict timing policy.
Mention the birthday party theme on the invitation card so the kids dress up accordingly and do not feel out of place once they arrive.
6. Choose the perfect birthday cake
As a birthday party can never be complete without a delicious cake, make sure you hire the best cake maker for the party. It will be great if you match the birthday cake with the party theme and give the baker some ideas from Google or Pinterest on how you would like the cake to be.
If the people attending your party have some allergies or food restrictions, request them to inform you in advance so that everyone is able to enjoy the food. You can opt for a two or three-story cake depending on how many people you have invited. The more the cake, the merrier it is.
7. Confirm the food order
Other than the cake itself, don’t forget to place an order to the caterers for party snacks and drinks. Some common birthday party foods include chips, biscuits, pizza, cookies, pasta, and cold beverages.
Before you confirm your order with the caterer, don’t forget to add the foods your kid likes. Please provide them with the number of people you have invited to prepare the food order accordingly.
8. Plan some games and activities
For the entertainment of the kids and guests, plan some fun games and activities beforehand, so no one gets bored.
How about some old-school games like musical chairs, passing the pillow, and dancing statues? If your budget and the venue allow, you could also set up a jumping castle or trampoline, as they are a favorite among the kids.
Make sure that you supervise the games at all times so that no kids get hurt or end up fighting amongst themselves. You could also request an older sibling or cousin to keep an eye on the kids and keep them away from the restricted areas at the venue.
Planning a birthday party can be a difficult job as a lot of details and attention go into the planning process. However, if you follow the detailed guidelines mentioned above, we assure you that you will have the time of your life. Just make sure you include your kid in the planning process and ask for their input as it is their birthday party, after all.